You may wonder when you need to notarize your legal document that require witnessing. Witnessing during notarization ensures the integrity and legality of a document. The notary verifies the signer’s identity, confirms their willingness and awareness, and authenticates the signature, preventing fraud and coercion. This process also ensures legal compliance, making the document credible and enforceable. In NYS, Most of person person executing document doesn’t require witnessing. However, When you through the law firm to handling your legal document. It requires for you and the witnesses must not have personal or financial interest in the transaction or the parties involved for the case. Also, the witnesses must appear to notary with you for the notarization. Therefore, Many of traditional notaries are providing that service on behalf of you. They can hire anyone for the witnessing who is not relate to you and the case. we encourage you to check the requirement for the witnessing to your lawyer when you have the legal paper to get a notarization as the law is not allow to give a signer for any legal advice regarding the legal proceed. we can guide you to fill out the form and the signing on the paper and inquire to your lawyer if the document has error. Notary can refuse to notarize the document if those several issues engage to your documents. 

Notary is not the lawyer and the form can be vary by lawyer or law firm. Therefore, I kindly request to check if your documents have not enough informations.

If you are the notary and the lawyer ask you to continue the notarization even though you called them to confirm and the document has different uniform and seems to need a witnessing?

you can refuse or fill out the form without any blank on the paper to not be fabricate by any other person. 

If you leave any blanks, someone else can fill in their name to fabricate the documents

and the illegal activity will charge a class D felony for Fraud, theft, robbery, burglary, and manslaughter in special cases within the New york state.

For the notary, IF you can not say no, I would like to recommend you to use this way to prevent that fraudulent activities. 

Witnessing with notarizeon is $20 per witness and it will goes to the witnesses for using their information to witness your documents. 

As a notary, This is hard things which having the form that I’ve ever seen in my life. The regulation doesn’t give us any examples for training the notary. So I will kindly ask you to give me a time for checking and reviewing your documents. 

Hello NYC parents, are you planning for your summer vacation with your child or let your child for traveling with other guardians? You need to check these of things before you go to vacation with your child. or send them for traveling with other guardians. Minor age of child need a passport for oversea traveling and It must to get notarize to proceed the application. Parental/Guardian Consent (required for minors under 16):  If one parent/guardian cannot appear in person with the child to apply for the passport, they must complete the Form DS-3053   “Statement of Consent.” You must submit the completed form with the child’s passport application.

Ports of entry in many countries have security measures to prevent international child abduction. If you are traveling alone with your child, you may be required to present documentation proving you are the parent or legal guardian. You may also need a letter of permission from the other parent for your child to travel.

If your child travels alone, depending on the country, they may be required to present a notarized letter from both parents or their legal guardian. If a minor is traveling abroad and is not accompanied by both parents or a legal guardian, contact the embassy or consulate of the country you will be visiting and ask about entry and exit requirements for that country.

Additionally, If your child go vacation to cruise ship without you, you must check their website and get the Consent Form For Minor Children to Travel Without Parent/Legal. For example, the royal caribbean group offer this form to get notarize before they get on the board. 

Also the many of airline require to get a minor travel consent letter from the parents and other guardians who lawfully responsibility for their child. Delta airline requires to get notarize this letter. For other airline, You must check the regulation before you go on the board. 

You got a luck, if you find this post before the date of departure. otherwise, you will need to call the mobile notary service or find the available remote notary before the boarding time. 

I hope you guys have a great vacation for the summer and i will also hope for my vacation 🙂

If you wonder how to become a notary public in New York, Welcome to my blog and I will guide you how to become a notary public step by step as a notary. First of all, You need to face that This job may won’t give you higher revenue If you work as an individual self employment. IT is hard to raise the revenue for just doing regular notary. However, If you would like to work in the court or make extra money as real estate agent and banker, health care worker. Otherwise, It is all depend on how you work and how you advertise yourself as a notary and the loan signing agent for side job. most of people asked me when i just became a notary that you would offer it for free and I said no. Most of people known that the notary service is free at the bank and court. yes it is free but the bank and the court pay for their employees who work as notary and their employee. Therefore, I would like to recommend that you may need to consider to become a notary if you want to taking this job only for money. 

Here is the way I became a notary 

1. take a practice test as much as you can 

as all know, this job require a license by the new york state. Therefore, You need to pass the notary license test. I studied for almost 3 months just for memorizing and taking the practice test during the end of the pandemic. when i took this test, the dOS released the test again after the pandemic at the center and now  you can register anytime every month through the DOS official website. it is important to check the test schedule and Find the right time for taking this test. i can’t exactly say the level of this test. However, If you are good at memorizing. I would like to recommend this test as well. 

    2. drop the application after you receive the test result

After you pass the test, YOu must apply the license with your result slip. they will send the slip within 2 weeks and let you know whether you pass the test or failed and go to the new york business express website. fill out the application online and pay the fee for the licensing. it is $60 and they will email or mail you the license. 

   3. Order the notary supplies

Notary require to purchase several equipment for conducting the notarial act. First of all the notary journal and the stamp. In new york state, There is no specific regulation for using embosser or stamp as seal. However, it is require to leave the seal on the document with your signature and name, seal. I’m using the notary inked stamp which commonly use with most of notary. If you would like to use the embosser seal. it is perfectly ok. according to NNA, They recommend you to use the blue and black ink. it also has no specific requirement for using another color of ink to do signing on the legal paper. However, apparently all notary are using blue or black ink only for the notarial act. Also, I would like to recommend you to purchase the date stamp, receipt book.

   4. Let’s start it ! 

once you received the license and ready for all equipment that you will be able to write a journal and leave the seal for the signer. you are good to go. NNS recommend you to have the E&O bond. Yes, you might need if you don’t have any experience in this field. Notary works have more things than what you have learned from book. It needs more extra study and certificate for loan signing work. Therefore, I would like to register the free class by experienced notary or network or National notary association before you conduct the notary act. 

I would like to share this information with someone who want to become a notary and for future of co-worker. This work may won’t be able to find the enough works just for yourself. it is require to work together with other field of people and sometime, you will need a witnessing the signature. There is correct answer and way to have many of tasks. but I would like to make comment some of things that I might can share in open book. 

I will wish your luck for the test, If you are preparing this test and I will leave some free resource that I used to study around. I hope it will help you to become a notary. 

Quizlet flash card and practice test

Free practice exam  

You may wonder if you make a mistake to sign on the paper before you appear to notary. if you’ve signed on paper and don’t have time to print it out this again? It is ok to have the dual signature on the paper. Notary will ask you to sign it again on the specific place that the notary marks on for the another signature for verify. However, This is only for general legal documents. If you have legal paper and the loan signing documents. You must ask to notary if she/he can print it out again for signing or ready for extra paper by yourself. In NYS, There is no specific regulation for dual signing on the paper. but it is important to verify the signer’s signature. Follow your notary, If she/he ask you to sign again or print out new paper for the signing and must check the issuer or receiver of this document. In NYS regulation, There hasn’t specific rules for the dual signature. therefore, I would like to recommend you to follow the notary or make a call to the issuer and receiver. 

In NYC, There is some way that you will be able to notarize your document for free.  Many of people already knew that the bank has the free notary service if the branch is available for the notary service and the banker who has the license for side hustle, they will help you to get a notarize for the customer. this is all paid notarization by the bank. on the other hands, The county clerk’s office offer a free notary service at the supreme court. They do free notarization for general document. however, They are not accepting any card payment. you should ready for cash over the hand. Otherwise, you will need to find the notary near you. UPS offer notary service depends on their store and they charge a fee.  I’m still using the court for free notarization cause as a notary, I cannot notarize my own documents by myself except for exceptional circumstance reasons. Free notarization service is good but sometimes need to wait in the long line up or bank notary is not always available and Not all UPS store is always offer the notary service. If you live near in battery park and financial district , I offer walk-in notarization for $2 and don’t need to waist your transportation fee to go to court. I don’t know if the customer think making appointment is inconvenience. you can call and text me. when you make an appointment unless you don’t need to wait in the line. overall, My office has clean and quiet waiting place with comfort seats and have complimentary for tea and coffee. feel free to have a time if you arrive too early in time. I hope you guys have helpful resource for the life from my post.

Have you done a loan signing and you feel the signing fee is too high? This is the honest answer if you would like to know. signing service just not a notary fee. This process need a lot of secretarial task and notary need a lot of supplies for this work. First of all the travel fee will be the most important things for the signing as the signing service usually not offer the on site services. It is not possible to offer that service. However, because of the privacy matter, signer are prefer to use the mobile service at their location. for the second reason, It will be the cost of supplies and expenses for this job. Notary are not the income based worker. Once the notary is not assigned to bank and court, other company where needs for paid notary. most of notary are working as self employed and co working with signing service company for freelancer. notary need a copy machine for legible document and printing, copying, scanning for the works and the cost may vary for their volume of signers. for the unexperienced signing agent, it can cost you a lot for setting the supplies to do this job. also at the community board , they are mentioning the fee for delivery of documents and traveling, supplies fee. and notary usually paid after 40days when they assigned to signing service company and I saw some signing agent couldn’t paid by their signers.

check this link for their saying

If you would like to signing on site, we are here and I also do the mobile service as far as signers wants.

If you are a notary, it will help you to start the notarization for the first time. As a notary who have done the first notarize and furthermore, I had this experience that the document missed the date on the statement. I pulled up all my memory from the regulation that I acknowledged to be a notary and confirmed from NNA notary bulletin. IF the signer’s statement doesn’t have date on it, It is oK to notarize unless it is not the loan document and related with purchase of real estates and other legal document

If there is no date, you can still notarize the signature as you normally would, provided that all other requirements for notarization in your state are met. You can write down a note in the “additional information” section of your journal entry that the document did not have a date. 

However, If someone ask  you to backdate, You might need to consider to get an advice. It is illegal to be backdate for mortgage and seller packages and certain legal documents. 

you must check first if you are dealing with this situation. ask the signer to have a time for checking and then you will be able to look up and notarize it. 

You may wonder If you will be able to get a notarize the document which it is from out of states. I’ve gotten a lot of questions regarding it. and My answer is Yes. However, there is some condition that Yon must check before you get notarize. 

If you have a document that needs to be notarized in New York but was signed in out of states, you can still have it notarized in New York. Here are the general steps to follow:

1. Find a Notary Public in New York: Look for a notary public in New York who is authorized to notarize documents. Notaries can typically be found at banks, law offices, or other businesses offering notary services.

2. Bring the Document and Identification: Bring the document that needs to be notarized along with your valid identification (e.g., driver’s license, passport) to the notary in New York.

3. Sign the Document in Front of the Notary: You will need to sign the document in the presence of the New York notary. The notary will verify your identity and witness your signature.

4. Notary Applies Seal or Stamp: Once you have signed the document, the notary will apply their official seal or stamp and complete the notarial certificate.

5. Receive the Notarized Document: After the notarization is complete, the document is considered legally notarized in New York.

It’s important to note that notaries in New York can notarize documents that originated from out-of-state as long as the signing and notarization take place within New York’s jurisdiction. Always confirm with the notary beforehand if they can assist with your specific document.

Unless your documents in your hands and signing in front of notary. IT is all OK do so.

First, Must check issuer of your document if it is require to signing with same state of notary and where the document use for proceeding.

New York notarized documents are generally accepted for use in other states across the U.S., but it’s important to be aware of any state-specific requirements or considerations that may apply based on the purpose and context of the document. Overall, the principle of reciprocity supports the widespread acceptance of notarized documents from one state to another.

Are you hesitating to notarize the document that printed signer’s name on the document?
Here’s the answer. In NY state, the signer’s signature likely more important than the printed signer’s name on the document. However, If it is misspelled, You must check from the ID card or request the other copy of document for notarization. 

The ability to notarize a document when the signer’s name is already printed on the paper or misspelled compared to their ID card can depend on several factors and considerations, especially in New York City. Here are some key points to keep in mind:

1. Verify Identity: As a notary public, your primary duty is to verify the identity of the signer. The signer must present a valid form of identification (e.g., driver’s license, passport, state-issued ID) that matches the person appearing before you.

2. Name on Document vs. ID: If the signer’s name is already printed on the document, compare it with the name on their ID. Look for any discrepancies or misspellings.

3. Address Discrepancies: If there is a discrepancy between the name on the document and the ID (e.g., misspelling), clarify this with the signer. Ask them to confirm their correct legal name as it appears on their ID.

4. Confirm Identity: Ensure that the signer confirms they are indeed the person named on the document, regardless of any variations or misspellings.

5. Legal Name: Generally, the signer should use their legal name as it appears on their identification document when signing legal documents. However, minor variations (like misspellings) might be acceptable if they can be clearly linked to the same individual.

6. Notarization Decision: Based on your assessment of the identity verification process and the validity of the document, you can decide whether to proceed with notarization. If you have doubts about the identity or legality of the document, it may be best to decline notarization until the issues are resolved.

7. Document Details: Keep thorough records of your notarial acts, including details of the identification used and any discrepancies encountered during the process.

Do you need to get an apostille service for your birth/death/divorce/marriage certification? Here is what you need to Know. First of all, You don’t need to get the certification notarize unless it is self printed copy of your document. If your certification issued by the New York City Department of Health, This certified copy is an official document with the raised seal of the department and You must to request the reason for apostille service and obtain the “Letter of Exemplification.” together for submitting an apostille service.

If it is issued by other local or county official or county Department of Health must first be certified by the County Clerk of the county where the document was issued.

This is the general process 

1. Obtain a Certified Copy: First, you need to obtain a certified copy of your birth certificate from the New York City Department of Health. This certified copy is an official document with the raised seal of the department.

2. Apostille Process: Once you have the certified copy of your birth certificate, you can proceed with getting an apostille. In New York, apostilles are issued by the New York Department of State.

3. Submitting for Apostille: You will need to submit your certified birth certificate directly to the New York Department of State, notarization is generally not required for this process. The Department of State will affix the apostille directly to the certified copy of your birth certificate.

4. Additional Notes:

   • Ensure that the certified copy of your birth certificate is recent (typically issued within the last year) to meet the requirements of the apostille process.
   • The fees and specific requirements for obtaining an apostille may vary, so it’s advisable to check the current guidelines and fees on the New York Department of State’s website or contact them directly for the most accurate information.

It’s essential to verify the most up-to-date requirements and procedures directly with the New York Department of State to ensure a smooth and accurate apostille process for your birth certificate.

From notarizeon, The process may vary for mailing carrier choice and options for issuing the certification. Usually, people prefer to visit the office for issuing the document. However, you can use the vital check if you have enough time for processing it. it approximately takes 2-10 business day from as soon as we get your document, If your document doesn’t need a notarization. 

However, the other process will be vary by the processing and delivery times of vitalcheck.

There is the only one option that you will be able to process the apostille service within same day. 

You must get your certification and Visit the Division of licensing and request it by yourself. The process time will depend on the volumes of customer in the line. 

Additionally, We will be able to translate your document by USCIS certified translator and If you need to obtain any copy of it, we are here for notarization.